SharePoint 2007 : Add Totals Calculations to the Datasheet View

Figure 1. Open the Actions menu in a Datasheet view to get the option to add totals to the view.

After the totals row is added, any numeric column is automatically calculated with a sum so that the sum of the values in that column is displayed in the totals row (see Figure 2).

Figure 2. By default, only numeric columns have totals.

You can choose the type of mathematical calculation for each column by clicking the cell at the bottom of the column. For numeric columns, this includes the sum (which is displayed by default), the average (which shows the average of all the values in the view), the maximum (largest value in the view), the minimum (smallest value in the view), and more (see Figure 3).

Figure 3. Numeric columns can do many different calculations.

For nonnumeric columns, you can choose the Count calculation (see Figure 4). This calculation shows how many values there are (see Figure 4). If you have 20 list items in the view, the count shows 20 as the total.

Figure 4. Nonnumeric columns can have only the Count total.

Figure 5. The Count total shows how many items there are.